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Share Point Document Migration Challenges When Migrating Files And Folders

Submitted by: Sarah Jay

1. Dealing with Special characters and Lengths in Folder and File names SharePoint does not accept certain special characters (tilde, number sign, percent, ampersand, asterisk, braces, backslash, colon, angle brackets, question mark, slash, pipe, quotation mark. Hm that s a lot of special characters and certainly, it is not that uncommon to find some of these in filenames in filesystems. Also, SharePoint does not allow folder and file name lengths to be longer than 128 characters in WSS 3.0. These aspects alone can be such a pain during migration of folders & files that contain special characters and long names. Windows folder / file names with special characters have to be replaced with SharePoint acceptable characters to avoid manual work in renaming folders and files. For files that contain special characters based on certain logic or a set of rules, this can easily be dealt with by using scripts or some tools. However, if the files contain special characters in a random manner with no orderliness about them, it can be a laborious task to rename the folders and files before migrating them to SharePoint. Similarly, long folder and file names have to be truncated to the prescribed length before moving them to SharePoint. A few nasty folders / files in random can put a spoke in a well planned, large and orderly migration. Here are two useful links to know more about SharePoint special characters, limits on URL lengths and long filenames.

2. Maintaining the same folder / file structure when migrating to SharePoint Most companies will want to retain the same structures for files and folders to maintain operational consistency as well as business continuity. For example, an organization currently using a traditional Windows based file server platform for document collaboration could be deploying SharePoint as the collaboration platform for the users. In such situation, it will be easier to maintain the same folder and file structure in the newly setup SharePoint library without changing the user experience in handling folders and files. It makes the navigation intuitive, eases migration process, minimizes user training and improves operational efficiency.

3. Migrating a select set of document types / formats such as doc, xls, ppt, jpeg, dwg, pdf etc. Sometimes, only documents of certain types (or formats) need to be moved to SharePoint libraries depending on the document templates or content types or file types allowed to enhance the document management framework. Everything else needs to be filtered. To selectively move files based on their types will require some programming, especially so if there are large folder trees (nested folders).

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4. Migrating a large number of unstructured and poorly managed files. From the perspective of file contents, business relevance and usage patterns, migrating a large number of unstructured and poorly managed files (remember some of those legacy file systems?) to a structured, organized and searchable framework within SharePoint is not easy. A lot of planning and meticulous reorg of files and folders is a must. This essentially means that there will be frequent rework of mapping and remapping the source folders and the destination libraries. The migration has to be broken down to several different tasks (batch processes), with several different rules to process the files and folders.

5. Using a mass document migration application to work off your desktop instead of running right on the SharePoint servers directly. If you are using third-party tools for migration, a solution that can run either on the desktop and or on the server will be ideal. Take the case of incremental migrations. The SharePoint server could already be in production mode while several different libraries in SharePoint could still be under migration. Server performance will be compromised if the migrating application is going to run on the server. It is better if the application runs on a desktop performing actions like data cleansing, processing etc. and just do a final bulk upload into SharePoint.

6. Migrating and tagging the tens of thousands of documents from your legacy file folders into your new SharePoint repository while retaining the existing taxonomy or migrate to a new taxonomy. Most file system users will not be familiar with the concept of document metadata. They are more familiar with the term file properties. The concept of document metadata originates from Document Management Systems (DMS), where documents are stored and made searchable on a wider set of keywords and phrases. Document libraries in SharePoint are akin to Document Management Systems in the way they store documents and properties for search and retrieval. However, these properties need to be presented to SharePoint during migration in a certain manner that makes the search and retrieval more powerful and elegant. You may migrate / propagate metadata fields from the document properties stored within the file or using an external metadata file / database. Mapping and tagging existing file properties and adding additional properties to documents in SharePoint, especially for a well structured taxonomy can be a laborious process.

7. Retaining (carry forward) the Created Date and Last Modified file attributes from the file system to maintain business continuity for users and minimize user training when collaborating in the new SharePoint environment. This is another challenge that is constantly faced by SharePoint users. There are plenty of business reasons to retain the same Date field values once the documents have been migrated to SharePoint. Unfortunately, SharePoint falls short in this aspect and you need third-party tools or some in-house programming to carry forward the original date fields for documents.

8. Automating the migration process to reduce the time necessary and labor involved to move large file repositories to SharePoint. Almost all mid-sized to large-sized migrations require automation, especially when incremental/batch migrations from different sources take place. Automated batch jobs help you to take complete control of the migration process by handling errors and triggering events that can be managed efficiently. Otherwise, you have to spend hours on ad-hoc problems and tracking down repetitive errors thrown by non-automated migrations.

About the Author: I have been working with Vyapin Software Systems for than three years as the Head-Customer Services, finishing my Master Degree in Marketing. I follow up product downloads and I am responsible for any evaluation related client queries. For More Information please contact:


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Colleges offering admission to displaced New Orleans students/LA-ND

See the discussion page for instructions on adding schools to this list and for an alphabetically arranged listing of schools.

Due to the damage by Hurricane Katrina and subsequent flooding, a number of colleges and universities in the New Orleans metropolitan area will not be able to hold classes for the fall 2005 semester. It is estimated that 75,000 to 100,000 students have been displaced. [1]. In response, institutions across the United States and Canada are offering late registration for displaced students so that their academic progress is not unduly delayed. Some are offering free or reduced admission to displaced students. At some universities, especially state universities, this offer is limited to residents of the area.

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Reflections, Lichtenstein, two new exhibitions at Edinburgh’s Modern One

Saturday, March 14, 2015

This weekend saw the opening of two new exhibitions at Edinburgh’s National Gallery of Modern Art. Wikinews attended Thursday’s press preview for the event where a full contingent of the capital’s press turned out to see the striking collection of paintings, photographs, and other works. Presented below are a selection of images captured at the preview.

REFLECTIONS: A Series of Changing Displays of Contemporary Art, billed as a showcase of a “diverse range of internationally-renowned contemporary and modern artists” is to display major works from the Gallery’s permanent collection, alongside important loans. Alongside this broad range of works, a three-room display of pieces on-loan from the Roy Lichtenstein Foundation — with a dramatic painted steel relief, ‘borrowed’ from the Tate in London — runs from March 14 through to January 10 next year.

Admission to both exhibitions is free; being located in Dean, to the north-west of Edinburgh’s city centre, a free Gallery bus service is available.

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Low Carb Snacks And Healthy Snack Recipes To Lose Weight Without Exercise

By David John Lloyd

* Can I Eat Fish With Low Carb Snacks?

The advice on fish is often quite confusing. Fish is a very good food to eat especially for low carb snacks and fertility, it’s low in saturated fat and a good source of protein, iodine and selenium. However, all fish are affected to some degree by the pollutants in rivers, lakes and oceans but oily fish more so, because of these chemicals – PCBs (polychlorinated biphenyls), dioxins – and heavy metals like mercury, concentrate in the fatty parts of fish like tuna, salmon, mackerel, sardines, marlin, swordfish and shark.

Some other fish are also affected like sea bream, sea bass, turbot, halibut, rock salmon (aka dogfish) and brown crab. Canned tuna is not counted as a good source of oily fish because the canning process removes most of the omega 3 fats, but it is lower in mercury than fresh tuna. It’s okay to eat low carb snacks such as this a few times a week, and intensively farmed salmon is also low in omega 3 because they are fed diets high in omega 6, not their usual low carb snacks or omega 3-rich plankton, and wild salmon is also becoming extinct.

* Download the Marine Conservation Society Good Fish Guide. Go to Google search and type in – Marine Conservation Society Good Fish Guide.pdf

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Go here to see exactly what you can eat as low carb snacks. Don’t eat shark, swordfish or marlin.. apart from these, we would advise that one portion from the above list is fine, tuna (one fresh, one tinned or two tinned) a week is fine, and otherwise well farmed, sustainable white fish and shell fish two to four times a week.

* What About Dairy?

We recommend a moderate intake of dairy foods as long as you have no known intolerance’s. Many women cut all dairy from their diet, thereby depleting the body of valuable protein, calcium, riboflavin and iodine. Of course, if you are lactose intolerant you need to avoid dairy foods, although many people tolerate goat’s milk, buffalo mozzarella and live yogurt. Low-fat products of any kind are not great for fertility as, to take fat out, something else has to go in its place and full-fat dairy products contain important vitamins like vitamin D that are only absorbed with fat.

A lot of the new information on dietary changes has originated from a leading Nurses’ Health Study. This is a huge study of 238,000 nurse participants, which investigates factors influencing general health. The prime focus of the study is cancer prevention, but it has also produced many invaluable insights into diet and low carb snacks, physical activity and other lifestyle factors that promote improved health.

* What about Low Carb Snacks and Pregnancy.

Some research has suggested that consuming soya is detrimental to fertility. However, in many cultures soya is a staple food and any levels of infertility are no higher than our own. The research was conducted in-vitro, and also on animals who consumed nothing but soya. In a normal mixed diet, including a small amount of soaked or fermented soya like tofu, three to four times a week is helpful especially for vegetarians, as soya provides protein, calcium and some iron. Ensure it is organic and GM free.

About the Author: Join in the home based weight loss Revolution.. ==>

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Fall ’08 styles at New York Fashion Week: the ’70s are back

Tuesday, February 5, 2008

The fourth day of New York Fashion Week debuted few daring designs even from designers known for such work. With few exceptions, the overwhelming theme was “old is new” and that the ’70s were even more in fashion than the shows on Sunday suggested. Among the designers to unveil their Fall 2008 lines on Monday were Oscar de la Renta, Carolina Herrera, Betsey Johnson, Proenza Schouler and a rejuvenated Halston line, under the direction of designer Marco Zanini.

Both global warming and the slowing economy have been cited as reasons for the overwhelming use of lighter fabrics over heavier attire. Also, retro designs and continuing trends have been used in effort to save money, like the tights that were expected to go out of fashion this year. Even in the glamorous world of high-end fashion, money has been tight, and with the world economies in a collective downturn, major designers have been more wary of continuing to churn out the stream of couture designs that past Fashion Weeks have seen.

Proenza Schouler’s show took the ’70s retro theme to a fever pitch, liberally using bows on designs and debuting more retro-era wide-legged pants that were first seen in Sunday’s shows. Zanini’s Halston label also brought back the ’70s, resurrecting old designs that the founder of the line made famous. Since the designer Halston’s death in 1990, many designers have tried to take the label in different directions. Zanini’s unveiling on Monday brought the line back to its Studio 54 roots, while using trenchcoats, sheer fabrics, and cardigans to finish the ensembles with a modern twist.

Betsey Johnson also debuted old and new styles on Monday, to celebrate the 30th anniversary of her fashion label. Copies of her original 1978 one-piece bathing suit as well as some early 1980s fashions started off the show. Her new pieces, such as animal print leggings coupled with a short twill jacket, were perceived as very skintight and criticized for not representing more fuller figures. Johnson brushed off the criticism, noting, “It’s tighter and sexier, but I still believe the girl brings the sex to the clothes…You won’t look sexy in a tight, below-the-knee skirt if you don’t feel good in it.”

The lone daring designer for the day was Carolina Herrera, who discarded the furs she promoted in the Fall 2007 show to focus on a Peter Pan theme, with earth tones and bird feathers. To further the “flying Peter Pan” motif, models donned such designs as a chiffon dress with ostrich feathers and a taffeta gown with a feather waistband.

Oscar de la Renta opted for more traditional blacks, golds and grays, debuting lines for men and women in fabrics he is familiar with. Men were outfitted in tweed while women were fitted in dresses that experimented with embroidery and tulle, both shades of past collections.

New York Fashion Week runs until Friday. Among others, labels Badgley Mischka, Diesel, and Vivienne Tam unveil their newest collections on Tuesday.

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Students in Rhode Island school attacked by wasps

Monday, September 21, 2009

Dozens of students and teachers were stung by yellow jacket wasps Monday at a middle school in Cranston. The attack occurred around 10:45 a.m., according to Ray Votto, the chief operating officer for Cranston Public Schools.

It is suspected that during a routine fire drill, students exiting the building disturbed the wasps’ nest in a field behind the school. Votto said, “When kids exited towards the back of the school building near our portable classrooms, they walked into a field and may have disrupted a nest”.

The Cranston Fire Department and school nurses responded to the scene to provide medical assistance. A total of 25 students, one of whom was hospitalized, and four teachers were stung, some multiple times. All of the students and one teacher were sent home.

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Summer Destination Wedding Ideas

By Shari Hearn

The summer months continue to be the most popular months in which to marry, and for good reason. The weather’s great, the flowers are in bloom, and the beaches are inviting. And, with the increasing popularity of destination weddings, top summer vacation spots are also becoming top summer wedding spots. Where might you consider saying “I do” to a summer wedding?


The Islands of the Bahamas is a 100,000-square-mile tropical paradise that claims more than 700 islands and 2500 cays and lies a mere 50 miles off the Florida coast. Once called the Isles of Perpetual June by George Washington, the Bahamas is blessed with a tropical climate that makes it a year-round eloping and wedding destination.

Cayman Islands

Searching for a unique and exotic place for your summer wedding? Why not consider a Cayman Island wedding? Located in the western Caribbean Sea, the Cayman Islands consist of Grand Cayman, Cayman Brac, and Little Cayman.

Why would you want to consider a Cayman Island wedding? Consider this: Seven Mile Beach, located on Grand Cayman, is considered by many as one of the best beaches in the world. And, if you or your fiance’ are into scuba diving, the Cayman Islands is also considered the world’s best scuba diving destination. All this adds up to the Cayman Islands being one of the best spots for a Caribbean wedding.

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Costa Rica

When you think of a wedding in Costa Rica you probably think of beautiful beaches and romance. And you would be right. With almost two thirds of Costa Rica’s borders consisting of coastline, Costa Rica is the perfect place for a beach wedding.

But what you probably don’t know is all the other wonderful locations in Costa Rica to say “I do,” such as the Monteverde Cloud Forest, Tabacon Hot Springs and the foot of the Arenal Volcano. You may also want to check out the La Paz Waterfall Gardens, another spectacular place for a wedding.

Cruise Ship Weddings

Cruise ship weddings are tailor-made for destination weddings or couples wishing to elope. You can get married and instantly begin your honeymoon cruise. How cool is that? Some ships even have on-board wedding chapels, or you can decide to get married before boarding the cruise, or get married at one of the ports of call. For example, if you choose a summer Alaskan cruise, you could get married on top of a glacier at one of your ports of call.

California Wineries

California’s wine country is a perfect choice for a summer wedding. One fun wedding idea is to get married on the Napa Valley Wine Train, a three-hour round-trip rail and gourmet dining adventure from the town of Napa to St. Helena.

Of course, while many automatically think of Napa Valley when they think California wine country, there are many different wine regions from which to choose, such as Paso Robles, Santa Barbara County and Sonoma County to name just a few. While not very well known outside California, Paso Robles is one of Californias fastest growing wine region, with nearly 26,000 vineyard acres and more than 170 wineries within a 40-mile territory. Not only that, but it’s a beautiful area to boot. And, you avoid the crowds of Napa Valley. A couple wineries to consider in Paso Robles for your wedding are Meridian Vineyards and Zenaida Cellers.

Manitou Springs – Pike’s Peak Area of Colorado

While Colorado is great for winter weddings, it’s also perfect for summer weddings. The Pike’s Peak area is just growing more and more popular as a top destination wedding spot, whether you get married in a castle in Manitou Springs or on top of 14,110-foot Pikes Peak itself! One favorite wedding spot is Seven Falls, in South Cheyenne Canon, often referred to as the Grandest Mile of Scenery in Colorado. And, grand it is. Seven Falls cascades 181 feet in seven distinct steps down a solid cliff of Pikes Peak granite, making it a popular spot for couples to tie the knot. You can host a wedding of up to 150 people at Seven Falls, although they do not have reception facilities and alcohol is prohibited.

San Diego California

San Diego’s a favorite summer destination spot for people living in the west and southwest, so why not make it a spot for your destination wedding? In San Diego and the surrounding area you have a great number of interesting places for anything from simple elopements to grand weddings.

Top spots include the beaches of La Jolla as well as Balboa Park, where your choices include Alcazar Garden, which was patterned after the gardens of Alcazar Castle in Seville, Spain, and Zoro Garden, a stone grotto with a butterfly garden. Couples choosing Zoro Garden will share their wedding with a beautiful assortment of butterflies, including monarchs, sulfurs, skippers and swallowtails.

Another unique San Diego wedding venue is nearby Coronado Island, where brides can choose to arrive to their waterfront wedding on a gondola to the cheers of wedding guests. Or, couples can choose to get married on a gondola, again to the cheers of wedding guests, who either watch from shore or join you in their own gondolas.

About the Author: Shari Hearn is a writer and creator of a

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website, where you can learn about such things as

weddings in Costa Rica


cruise ship weddings


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Law center helps defend open source

Wednesday, February 2, 2005

Eben Moglen, Columbia University Law Professor, will head the newSoftware Freedom Law Center (SFLC). An initial 4 million dollars has been provided by Open Source Development Labs (OSDL) to fund the project.

The law center will provide free legal service for open source projects and developers. In 2004 OSDL established a separate $10 million Linux Legal Defense Fund providing legal support for Linus Torvalds, Linux kernel creator and end user companies subjected to Linux-related litigation by the SCO Group. The new law center will not be affiliated with the OSDL.

“This is about taking care of the goose that laid the golden egg and not letting wolves come in the middle of the night and steal it away,” Moglen said during a press conference. “This is a legal firm not involved so much in litigating and defending as it will be for counseling and advising and nurturing non-profits and to prevent millions of dollars in litigation.”

Moglen will serve as chairman and director-counsel of the non-profit organization. Also on board as directors are: Lawrence Lessig, law professor at Stanford Law School; Daniel Weitzner, director of the World Wide Web Consortium‘s technology and society activities; and Diane Peters, general counsel at the OSDL. Daniel Ravicher, executive director of the Public Patent Foundation, will help manage as legal director.

Moglen, one of the world.s leading experts on copyright law as applied to software, will run the new Law Center from its headquarters in New York City. The Law Center will initially have two full-time intellectual property attorneys on staff and expects to expand to four attorneys later this year. Initial clients for the Law Center include the Free Software Foundation and the Samba Project.

Other services provided by the SFLC include: asset stewardship, to avoid intellectual property claim conflict; license review and compatibility analysis; legal consulting and lawyer training.

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Wikinews interviews Amber Merritt Australian Paralympic wheelchair basketballer

Thursday, September 6, 2012

London, England— Tuesday, following her team’s 62–37 win over Mexico in the quarter-finals at the North Greewich Arena, Wikinews interviewed Amber Merrit of the Australian women’s national wheelchair basketball team.

In their next match, the Gliders will face the victors from the United States versus Canada, having suffered their first loss of this year’s Games to Canada on Sunday night by seven points.

((Laura Hale)) I’m excited to see you in London, because you were so fantastic in that interview.

[Wikinews previously interviewed Merrit, and teammates in July. —Ed.]

Amber Merrit: Thank you.

((WN)) Which state are you from?

AM: I’m from WA. [Western Australia —Ed.]

((WN)) You wheel change! What was wrong with your wheel?

AM: I smashed out three spokes. Someone hit me, and I lost three spokes in my chair.

((WN)) was that because you were playing really aggressively against Mexico?

AM: Yeah, or they were playing really aggressive against us.

((WN)) Watching that game it didn’t seem that they were playing that aggressive, in terms of they came in with set pieces; they weren’t doing the full-court press; they didn’t seem prepared for your offensive and defensive tenacity. ((Hawkeye7)) You kept on all holding them out, where they weren’t even getting across the centre line

AM: I think we have a really physical style of basketball where we’re going to press, and when we press we try to stop chairs and make sure they don’t get over that halfway line. They’re going to come out and play as hard as they can against us and sometimes there is that odd mishap where they might smash a few spokes cause they hit us. It happens.

((WN)) You tipped a lot in previous games. You haven’t tipped so much in this series.

AM: No, I’ve managed to keep my balance this time. Or maybe they haven’t hit me hard enough to put me down on the floor.

((WN)) Part of the appeal of wheelchair basketball, and I feel guilty admitting it, it watching you guys tip.

AM: And fall out. It’s embarrassing but I like it.

((WN)) You’ve got your next game coming up, which is going to be against the winner of the United States or Canada later today

AM: We’re not 100% sure yet who that’s going to be.

((WN)) Looking forward to meeting them?

AM: Yeah! Looking forward to coming up against them.

((WN)) Who would you prefer?

AM: I don’t know if I have a preference, to be honest. Whoever its going to be, we’re still going to go out there and play as hard as we can and take it to them as a team.

((WN)) Do you think you’ve been adequately prepared coming in to this, with your tournament in Sydney, your tournament in the Netherlands?

AM: Yeah, I think we’ve come in very well prepared for this tournament. We’ve been together for a while now as a team. Of course we had the Gliders and Rollers world challenge. We also went to Arnheim in the Netherlands for a pre-tournament, and we’ve trained together in Cardiff. And then after Cardiff we came in to London; so we’ve had that time together as a team and we’re doing really well.

((WN)) Does that give you an advantage over other teams?

AM: I’m not sure, because I don’t know what other teams have been doing behind the scenes as their training.

((WN)) Thank you very much.

AM: No worries!
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